Nanny Poppins Ltd
Privacy Policy
Effective Date: June 2025
Last Updated: June 2025
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Nanny Poppins Ltd. ("we", "our", "us") is committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect your personal information.
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1. Who We Are
Nanny Poppins Ltd. is a nanny recruitment agency registered in England and Wales. Our services involve sourcing and introducing childcare professionals (nannies, maternity nurses, etc.) to clients.
Contact Details:
Nanny Poppins Ltd.
3 Newell Road, Stansted, England, CM24 8UT
Email: Nanny-Poppins@outlook.com
Phone: 07495949057
Data Protection Officer: Kerry Herbert
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2. What Data We Collect
We may collect and process the following personal data:
From Clients:
Full name and contact details (email, phone number, address)
Family and household details
Specific childcare needs and preferences
Payment and billing information
From Candidates/Nannies:
Full name, address, contact details
CV, work history, education
Right to work documentation (passport, visa, etc.)
Enhanced DBS certificate
References and referee contact information
Photo ID
Medical and health declarations (if applicable)
3. How We Use Your Data
We use your personal data for the following purposes:
To provide childcare recruitment and placement services
To match families with suitable candidates
To verify qualifications and conduct background checks
To maintain business records and client accounts
To comply with legal or regulatory requirements
4. Legal Basis for Processing
We process your data under the following lawful bases:
Consent – where you have given explicit permission
Contract – where processing is necessary for the performance of a contract
Legal obligation – to comply with UK laws and regulations
Legitimate interest – in the running of our business, provided this does not override your rights
5. Sharing Your Data
We will only share your data where necessary and with appropriate safeguards. This may include:
Disclosure of candidate profiles to clients (with consent)
Disclosure of client job details to candidates
Verification of references and qualifications with referees or former employers
Regulatory authorities or law enforcement, where legally required
Third-party service providers (e.g., payroll or legal advisors), under strict confidentiality
We do not sell or rent your data to third parties.
6. How We Store and Protect Your Data
Your data is securely stored on a laptop protected through access controls and regular data protection reviews.
We will retain personal data only as long as necessary for the purposes stated, or as required by law (e.g. 6 years for financial data under HMRC rules).
7. Your Data Rights
Under the UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data (the “right to be forgotten”)
Restrict or object to processing
Data portability (where applicable)
Withdraw consent at any time (where processing is based on consent)
Lodge a complaint with the Information Commissioner's Office (ICO): www.ico.org.uk
To exercise your rights, please contact us using the details provided above.
8. Cookies and Website Use
Our website may use cookies to enhance user experience and gather analytics data. You can control cookie settings through your browser.
9. Children’s Privacy
We do not knowingly collect personal data from children. All data about children is provided by the parent or legal guardian for the purpose of identifying suitable childcare support.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website and, where appropriate, notified to you directly.
11. Contact Us
For any questions or concerns about this Privacy Policy or our data practices, please contact:
Nanny Poppins Ltd
3 Newell Road, Stansted, England, CM24 8UT
Email: Nanny-Poppins@outlook.com
Phone: 07495949057